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📉 How to Get ChatGPT to Write Your Variance Analysis Report

Use This Prompt to Automate Financial Reporting With AI — and Save Hours on Monthly Close

May 13, 2025

☕ Morning! Welcome to The AI+ newsletter that helps you work smarter, faster with more impact, and more importantly stay in the game. 💪

Remember that intern who once wrote a 300-word paragraph on a variance that said nothing?
Well, meet your new intern: ChatGPT. It doesn't need onboarding, doesn't eat your snacks, and it might be smarter than your last manager. (Too soon?)

Here’s what your new AI intern is bringing to the table today:

  • ⚡ 1 AI Hack to write variance analysis so clean, your CFO might cry.

  • 🛠️ 3 Free Tools that do the grunt work — reporting, summarizing, spreadsheet magic.

  • 🧠 1 News Byte that proves ChatGPT just leveled up from intern to analyst

  • And more…

Let’s break it down 👇

⚡ 1 AI Hack: Get ChatGPT to Write Your Variance Analysis

Use Case: Monthly financial reporting
Result: Auto-generated variance commentary you actually want to read

Step-by-Step:

  1. Export your P&L with current and prior period columns.

  2. Highlight 5-10 key variances (dollar or % change).

  3. Paste the summary into ChatGPT and use this prompt:

“Write a professional variance analysis based on this data. Include possible reasons for the changes and keep it concise.”

| Line Item | Current | Prior | Change | % |
| Revenue | $500,000 | $420,000 | $80,000 | 19% |
| COGS | $200,000 | $180,000 | $20,000 | 11% |

Example Output:

“Revenue increased by 19% due to higher Q2 sales volume, driven by new client acquisitions and pricing adjustments. COGS rose by 11%, reflecting increased production costs and raw material prices, partially offset by improved vendor terms.”

🤖 It sounds human. It’s fast. It’s report-ready in seconds.

🛠️ 3 Free AI Tools That Help Like a Rockstar Intern

1. Jasper (Free Plan)
What it is: AI writing assistant
Why it helps:

  • Quickly drafts reports, summaries, or even emails to “circle back” professionally

  • Has finance and productivity templates to get you going faster

2. TextCortex
What it is: Browser extension that enhances writing anywhere (email, Notion, Slack)
Why it helps:

  • Summarizes long financial docs or board decks into TL;DR

  • Rewrites your text to be more formal, clearer, or even “executive-ready”

3. PromptLoop (Free tier on Google Sheets)
What it is: AI formulas inside your spreadsheet
Why it helps:

  • Pulls insights or rewrites cells into plain English (great for “explain this forecast to the CEO” moments)

  • Automates repetitive text tasks like tagging, summarizing, or formatting data

🧠 1 AI News Byte: ChatGPT Just Got a Brain Boost

OpenAI is upgrading ChatGPT with memory — meaning it can remember your style, tasks, and even your finance lingo.
Starting with paid users (hint: GPT-4), this means your intern might finally remember that “MRR” isn’t a typo.

🔁 Instead of re-prompting every time, you’ll soon be able to just say:

“Same format as last month, but with April’s numbers.”
And it knows what you mean.

It’s like Clippy… if Clippy had a CFA and worked 24/7.

Meme Corner 😂

That’s it for this edition of The AI+ — your backstage pass to automating the boring stuff and making finance actually fun (or at least less painful).

Got a favorite AI tool? Hit reply and tell me.
And if you liked this, share this email with one colleague who still types their reports manually

Until next time —
Stay smart, stay lazy 😎

Chief Nerd

P.S. 🧠 New: 25 Free ChatGPT Prompts to Fix Your Finances → https://theaiplus.beehiiv.com/c/personal-finance-prompts

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