How to Make ChatGPT Chase Late Invoices for You

⚡ 1 AI Hack: Turn ChatGPT into your automated AR assistant

Use Case: Automate follow-up emails for overdue customer invoices
Result: Save time, stay professional, and improve cash flow — without awkward back-and-forths

🧰 What You’ll Need:

• ChatGPT (Plus preferred)

• Gmail or Outlook

• A free Make.com or Zapier account

• Your AR aging report in Google Sheets

📝 Step-by-Step:

1. In your Google Sheet, keep a live AR aging report: customer name, invoice number, amount, due date, and email.

2. Set up a Make.com scenario:

   • Trigger: Every weekday at 8am

   • Step 1: Filter rows where due date < today and status is unpaid

   • Step 2: Send the row data to ChatGPT with a prompt like:

• Step 3: Email the output to the customer directly or to yourself for review

3. Optional: Log the contact attempt in your Sheet for tracking

Example:

Your AR sheet shows Acme Corp is 12 days past due on $12,300. ChatGPT generates a polite, clear email referencing the invoice and attaches a PDF copy. It’s sent automatically every Monday until paid.

🧠 Bonus: You can vary tone by segment (e.g., gentle nudge for top clients, firmer wording for chronic late payers).

 🔥Why It’s Awesome:

Turn AI into your own collections sidekick — no awkward follow-ups needed.

🛠️ 3 Free AI Tools

1. Noty.ai
   What it is: AI that transcribes and summarizes Zoom/Google Meet calls.
   Why it helps:

• Automatically generate meeting notes, action items, and follow-up emails.

2. Claude.ai (by Anthropic)
   What it is: A powerful ChatGPT alternative with a huge context window.
   Why it helps:

• Perfect for summarizing long docs, contracts, or financial reports.

3. Taskade.com
   What it is: A collaborative AI-powered task/project manager.
   Why it helps:

• Organize your workflows, generate agendas, and delegate work—all with AI built in.

📰 1 News: AI + Accounting

AI Is Reshaping Accounting — Here’s What’s Actually Working 🤖📊

NetSuite’s 2025 deep dive shows that AI in accounting is no longer just hype — it’s driving real results. Companies are using AI to speed up reconciliations, automate invoice processing, flag anomalies, and even prep audit trails. The biggest wins? Time savings and fewer human errors.

The article also breaks down key use cases:

• 📥 Auto-sorting and coding transactions

• 📤 Streamlining AR/AP workflows

• 🔍 Real-time anomaly detection and alerts

• 🧾 AI-assisted compliance and audit readiness

AI isn’t here to replace accountants — it’s here to make them faster, smarter, and way less buried in spreadsheets.

🧠 Full read: How AI Is Being Used in Accounting (NetSuite, 2025)

📰 What’s Happening

1. AI is writing code for 92% of devs now
   GitHub survey shows devs using AI for nearly all coding tasks. Finance pros, you're next.

2. Anthropic launches Claude 3.5 Sonnet – smarter, faster, free
   New Claude version drops with improved reasoning, speed, and charts.

3. PwC says AI is already saving teams 20–40% of their time
   Global teams using AI for summaries, insights, and analysis are seeing serious gains.

Meme Corner 😂

That’s it for this week!

Automation isn’t just about saving time — it’s about reclaiming energy for work that matters. Try the AR follow-up flow above. It’s a small win with big impact.

Any burning mundane task want to automate? Hit reply — I read every one.

👉 Found this useful? Forward this to one finance friend who needs help chasing payments (we all know one).

Until next week —
Stay sharp, stay semi-automated ⚙️😄

Shirley, Chief Nerd at The AI+